From spreadsheets to a live operations platform. In 48 hours.
PatrolPilot is designed to be operational within two working days. Our team handles onboarding, data migration and training — you focus on running your security business.
How PatrolPilot works
Import your team, sites and clients
Our onboarding team migrates your guard database, sites, client records and existing roster structure. We also set up integrations with QuickBooks, Xero or Sage, configure your invoice templates and run live training sessions.
- Guard profiles, licences and availability imported
- Sites, patrol routes and checkpoint locations configured
- Client portal set up and white-labelled
Build and publish your roster
The drag-and-drop roster builder shows guard availability, detects conflicts in real time and alerts you to overtime thresholds, fatigue limits and licence expiries before you publish. Guards are notified automatically.
- Real-time conflict and compliance checking
- Guards get shift notifications via app
- Bulk scheduling for large teams
Guards use the mobile patrol app
Guards download the PatrolPilot mobile app on iOS or Android. They clock in at their site (with GPS verification), scan QR or NFC checkpoints along their patrol route and submit digital incident reports with photos or video attachments.
- Works offline — syncs when back in coverage
- GPS-verified clock-in and geofence alerts
- NFC/QR checkpoint scanning for patrol verification
Invoice clients and run payroll
Attendance data flows directly from the mobile app into your invoices — no manual entry, no spreadsheet reconciliation. Generate invoices with one click and sync to QuickBooks, Xero or Sage.
- QuickBooks, Xero and Sage integration
- One data entry point for time, invoicing and payroll
- Custom invoice templates per client