Smart Scheduling & Rostering
Drag-and-drop shift builder with real-time conflict detection, fatigue management, overtime alerts and licence compliance checks. Build your weekly roster in minutes, not hours.
Platform features
Everything your security operation needs, in one place.
PatrolPilot replaces your roster spreadsheet, WhatsApp group, paper patrol logs and manual invoice builder — with a single, purpose-built platform for security companies.
Real-Time GPS Tracking
Live map view of every guard on every site. Geofencing alerts when guards enter or leave defined zones, lone-worker check-ins and a complete movement audit trail.
Mobile Patrol App
iOS and Android app with QR/NFC checkpoint scanning, offline mode, photo capture, push notifications and SOS panic button.
Incident Reporting
Fully customisable digital incident forms with photo/video attachments, e-signature capture and instant email notifications to clients and supervisors.
Licence Compliance
Automated daily licence verification via state licensing body integrations, renewal reminders and expiry alerts. Never deploy an unlicensed guard.
Guard Tour System
QR code and NFC checkpoint scanning creates a tamper-proof, timestamped patrol audit trail. Deploy checkpoints in under 10 minutes with printable QR tags.
Client Portal
Branded customer portal giving clients 24/7 access to patrol activity, incident reports, guard attendance and invoices — reducing inbound queries significantly.
Payroll & Invoicing
One-click invoice generation from time and attendance data. Sync directly to QuickBooks, Xero or Sage. Payroll and invoicing from a single data source.
Geofencing Alerts
Define virtual boundaries for each site. Receive instant alerts when guards enter or leave, enabling real-time operations management without micromanagement.
Integrations
Works with the tools you already use
📊 QuickBooks
📊 Xero
📋 Sage
💼 ADP Payroll
📱 Deputy
🔗 Zapier