Smart Scheduling & Rostering
Drag-and-drop rostering with real-time conflict detection, fatigue management, overtime alerts and compliance checks.
Global Security Management Platform
Security Guard
Management
Software.
The all-in-one platform built for forward-thinking security operations — intelligent scheduling, real-time GPS patrol tracking, NFC checkpoint tours, licence compliance and invoicing. One system. Total control.
No lock-in contracts
Free onboarding
14-day free trial
🇺🇸 USA
🇬🇧 UK
🇸🇬 Singapore
🇨🇦 Canada
🇦🇪 UAE
🌍 Global
500+
Shifts published daily
99.9%
Platform uptime SLA
60%
Admin time saved
4.8★
Average user rating
The problem
Running security ops on spreadsheets isn't a strategy — it's a liability.
Security companies that modernise their operations grow faster, retain better guards and win bigger contracts.
Scheduling conflicts found at 11pm
Real-time conflict detection at point of rostering
Unlicensed guard deployed by accident
Automated daily licence verification
Paper patrol logs nobody reads
GPS-verified timestamped digital patrol records
Invoices built from spreadsheet guesswork
Auto-invoicing from actual attendance data
No visibility for clients between incidents
24/7 live client portal with patrol activity feeds
Platform features
Everything your security operation needs.
One platform replaces your roster spreadsheet, WhatsApp group, paper patrol logs and manual invoice builder.
Real-Time GPS Tracking
Live map visibility of every guard on every site. Geofence alerts, lone-worker check-ins, and a complete audit trail.
Mobile Patrol App
iOS and Android app with QR/NFC checkpoint scanning, offline mode, photo capture, push notifications and SOS panic button.
Incident Reporting
Custom digital forms, photo/video attachments and instant client notifications. Replace paper logs with structured data.
Licence Compliance
Automated daily licence verification, renewal reminders and expiry alerts.
Client Portal & Reporting
Give clients 24/7 visibility into patrol activities, incident reports and guard attendance.
How It Works
Up and running in 48 hours.
01
Onboard your team
Import guards, sites and clients. Our team handles setup, migration and training free of charge.
02
Build your first roster
Drag guards onto shifts with automatic conflict detection, fatigue alerts and compliance checks.
03
Deploy & track patrols
Guards clock in, scan QR/NFC checkpoints and submit incident reports in real time via the mobile app.
04
Invoice & get paid
Time & attendance flows into invoices automatically. Sync to QuickBooks, Xero or Sage.
Why PatrolPilot
How we compare
| Feature | PatrolPilot | Guardhouse | TrackTik | Belfry |
|---|---|---|---|---|
| NFC / QR guard tour checkpoints | ✓ | ✗ | ✓ | ✗ |
| Real-time GPS tracking | ✓ | ✓ | ✓ | ✓ |
| Mobile patrol app (offline) | ✓ | ✓ | ✓ | ✗ |
| Licence compliance automation | ✓ | ✓ | ✗ | ✗ |
| Live client portal | ✓ | ✗ | ✓ | ✗ |
| QuickBooks / Xero / Sage integration | ✓ | Partial | ✗ | ✗ |
| Geofencing alerts | ✓ | ✗ | ✓ | ✗ |
| Free onboarding & training | ✓ | ✓ | ✗ | ✗ |
FAQ
Common questions
What is security guard management software?
Software that helps security companies schedule guards, track patrols via GPS, manage licence compliance, submit incident reports, and automate invoicing — all from a single platform.
Is PatrolPilot available globally?
Yes. Available in USA, UK, Singapore, Canada, UAE and many other markets. Supports multiple currencies, time zones and local licensing integrations.
How does it compare to TrackTik and Guardhouse?
PatrolPilot offers comparable or superior features — better mobile UX, NFC/QR guard tour checkpoints, a live client portal and transparent per-guard pricing.
Is there a mobile app?
Yes. iOS and Android. Guards can clock in with GPS, scan QR/NFC checkpoints, submit incident reports — all with offline capability.
How long does setup take?
Most companies are live within 48 hours. Onboarding, data migration, integrations and training are included at no extra cost.